Data Management System (DMS)

Data Management System (DMS) stores documents and tracks different versions and changes on stored documents.

File Storage

• Maximum upload file size: the maximum size in MB for files that can be uploaded. The value ranges from 5MB to 500MB.

[Advanced] Clean Up

To delete obsolete binary data (files without a reference on database) or files which are uploaded in the temporary folder but not saved in the root folder, the clean up engine provides to delete those files in a scheduled time.

• Maximum age orphan binary data: the maximum age for a binary document in the temporary folder.

• Orphan binary data check enabled: if checked, the orphan binary data checked is enabled.

• Orphan binary data check execution: a scheduling time expression to check for orphaned files. To modify its cron expression, press the Edit button, enter the expression and then press Save.

• Binary data clean up enabled: if checked, it enables binary data deletion.

• Binary data clean up execution cron: a scheduling time expression of the binary data deletion. To modify its cron expression, press the Edit button, enter the expression and then press Save.

[Advanced] Notification

When a user subscribes a file or a folder, he receives notifications when generic events on these files and folders (with all their files) occur. The events can be:

• changes on document content.

• document creation and deletion.

• changes on document attributes.

• document download.

• document check-in (Document is in draft mode).

• document check-out (Document is published).

• document hash corruption.

Notification fields are:

• Notification enabled: if checked, notifications are enabled.

• Notification execution cron: a scheduling time expression to check the notification. To modify its cron expression, press the Edit button, enter the expression and then press Save.

[Advanced] Reminder

• Reminder enabled: if checked, it enables the reminder.

• Reminder after time: the interval of time between a reminder and the next one.

• Reminder execution cron: a scheduling time expression to check the reminder. To modify its cron expression, press the Edit button, enter the expression and then press Save.

[Advanced] Share Documents/Folders via Email

• Document share mail subject: the template of subject of the email sent when documents get shared.

• Document share mail body: the template of the email body sent when documents get shared.

• Folder share mail subject: the template of subject of the email sent when folders get shared.

• Folder share mail body: the template of the email body sent when folders get shared.

[Advanced] Security

• File encryption enabled: if checked, it enables the encoding of binary data from DMS engine, before storing them on File System. The encryption is performed by AES 256 bit algorithm.

• Reject program files enabled: if checked, it denies the upload of program files (extension types: exe, pif, application, gadget, msi, msp, com, scr, hta, cpl, msc, jar).

• Reject script files enabled: if checked, it denies the upload of script files (extension types: bat, cmd, vb, vbs, vbe, js, jse, ws, wsf, wsc, wsh, ps1, ps1xml, ps2, ps2xml, psc1, psc2, msh, msh1, msh2, mshxml, msh1xml, msh2xml).

• Reject shortcut files enabled: if checked, it denies the upload of shortcut files (extension types: scf, lnk, inf).

• Reject office with macro files enabled: if checked, it denies the upload of office macro files (extension types: docm, dotm, xlsm, xltm, xlam, pptm, potm, ppam, ppsm, sldm).

• Reject Windows OS register files enabled: if checked, it denies the upload of Windows OS register files (extension type: reg).

• SHA512 file hash check enabled: if checked, the file hash check is enabled (hash is generated with algorithm SHA-512). The system assigns a hash value (Digital signature),to every saved document.

• File hash check execution cron: a scheduling time expression of the integrity check of stored documents. To modify its cron expression, press the Edit button, enter the expression and then press Save.

[Advanced] Data Confidentiality

• DMS super user role enabled: if checked, the DMS super user role is added by default to the myAdminGrant grant (for further details about the role, refer to Roles).

[Advanced] Massive Actions

• Max ACL change per session: the maximum number of ACL change per session that a DMS admin can change (by default, it is set on 500).

• Max uploadable ZIP file size: the maximum size of uploadable zip files.

• Max downloadable ZIP file size: the maximum number of downloadable zip files.

[Advanced] Search

• Default simple search: default simple search case mode, can be case sensitive or case insensitive.

[Advanced] Layout

• Show preview inside document detail: the preview can be displayed:

  • always.

  • never.

  • on demand.

To save changes made, press on the Save button and then Back.

Note

For further details about data management systems, refer to administrator manual -> DMS.